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Complimentary Webinar – A New Compliance Challenge: The General Data Protection Regulation

Complimentary Webinar – A New Compliance Challenge: The General Data Protection Regulation

The General Data Protection Regulation (GDPR) represents a huge shake-up – it is the biggest change to data protection law in three decades.  The GDPR is intended to synchronize data privacy laws across Europe, improve data security for EU residents, require notification of personal data breaches, and penalize companies for insufficient compliance. The regulation is expected to come into effect on May 25, 2018. Please join us on Wednesday, February 21, 2018 at 12:00 PM ET to take a deep dive into this new regulation, understand the risk of non-compliance, and learn a practical approach to administer the requirements throughout your organization. Cécile Georges, ADP Chief Privacy Officer, Global Compliance will take you through these key learning objectives: The basics of the new regulation affecting any company doing business in the European Union (EU) or processing EU resident’s data What companies can expect from their vendors How to start with a gap assessment, engage the right stakeholders and implement technical and organizational measures in order to be compliant with...

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It’s W-2 Season: Time to Watch Out for Fraud!

It’s W-2 Season: Time to Watch Out for Fraud!

Did you know ADP processed nearly 61 million W-2 forms in the United States last year? Delivering accurate, timely W-2s is a core promise we make to clients. That’s why it’s critical to prevent W-2 fraud. What Is W-2 Fraud? The fraud occurs when personal information, such as Social Security number or birthdate, is stolen and used to file a fraudulent W-2. When victims try to file their taxes, they are denied and notified that their return has already been filed. What You Can Do Here are some things you can do to help prevent tax fraud according to Roland Cloutier, ADP’s Chief Security Officer: First of all, thoroughly investigate all requests for W-2s or personal information. Your best defense is to file your taxes early to prevent a fraudster from doing it before you. Be aware of―and don’t fall for―scams like phone calls or phishing emails about your refund, a problem with your filing, or requests for more information. This IRS video does a good job of summing...

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9 Ways to Protect Sensitive Employee Information

9 Ways to Protect Sensitive Employee Information

From date of birth to Social Security Number (SSN) to medical records, you may need to gather sensitive employee information during the course of the employment relationship. As an employer, you have a responsibility to protect this type of information. Here are nine recommendations for protecting sensitive employee data: #1: Develop formal policies and procedures. Develop a formal data security policy that defines the type of sensitive information the company will protect, and how the company will protect such information. State that employee data will only be collected for legitimate business purposes and instruct employees to inform you as soon as they suspect someone has gained unauthorized access to protected information. Additionally, clearly state that unauthorized copying, transmitting, viewing, or use of sensitive employee information is subject to discipline, up to and including termination. #2: Maintain records securely. Implement administrative, technical, and physical controls to properly secure employee records. Paper records should be stored in a locked location, with access limited to one individual who is chiefly responsible for...

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