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Workplace Compliance Spotlight: Health and Welfare Plan Checkup

Health and welfare programs are core building blocks of your business. When is the last time you thought about reviewing your health and welfare plan administration from beginning to end? Have you updated your plan document to reflect how you operate your plan? As organizations focus on keeping up to date with ever changing compliance and reporting obligations such as the Affordable Care Act, it is easy to overlook basic, core plan administration compliance. An end-to-end plan administration review may seem overwhelming. However, by focusing on the more common areas that may become out of sync with plan operation, an organization can avoid some of the major compliance pitfalls. Join us on August 23rd with other business owners, HR leaders and finance execs like yourself for the next installment in our Workplace Compliance Spotlight webcast series and get critical insights and best practices on health and welfare plan compliance, such as: How plan documents might need to be updated to reflect actual operations; The most common cafeteria plan issues...

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Four Common Employee Requests & How to Respond

If an employee comes to you with a request for employment verification, access to his or her personnel file, a job accommodation, or someone else to pick up his or her paycheck, will you know how to respond? Here are some guidelines for handling these types of requests. #1: Employment Verification: Employees seeking a loan, credit card, lease, or government assistance (among other reasons), may ask you to provide employment verification. These requests typically involve confirming dates of employment, hours of work, pay rates, and related information. If you receive such a request: Obtain the employee’s written authorization. Have the employee submit a written request and authorization to release the information. If an outside entity contacts you directly for employment verification, make sure you verify the authenticity of the request with the employee and obtain a written authorization to disclose the requested information. Note: If the outside entity is a court or government agency and is ordering you to provide the information, you generally don’t need the employee’s authorization...

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CDI and ADP® Solidify a Strategic Partnership with a Talent Sourcing Solution to Simplify Hiring and Onboarding

Center for Diagnostic Imaging (CDI), one of the nation’s largest provider networks for diagnostic imaging, interventional radiology, and mobile imaging services, serves more than one million patients a year, in 45 states. As an organization, CDI needs to manage the employees and HR functions that care for this patient population, a monumental task that requires a strong business partner who can handle the complexity of multi-state payroll administration and compliance. When CDI merged with another company in 2012, their current partner ADP® found itself vying with a competitive payroll provider, which the other company had been using. Impressed with what ADP was willing to offer in terms of product, pricing, service, and support, CDI chose to remain with ADP. Jessica Larson, senior vice president of HR at CDI says, “ADP has kept our business because they work as a strategic partner with me and are concerned about where we’re going as a company and making sure that we have what we need as we grow.” Read the full story...

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Service-Providing Sector Posts Strong Job Gains Across all Regions in July

According to the ADP Regional Employment Report, in July the service-providing sector again led job growth with professional and business services providing the majority of new jobs across all regions. On a state level, Texas and Florida continued to add a significant number of jobs. The ADP Regional Employment Report is produced by ADP®, a leading global provider of Human Capital Management (HCM) solutions, in collaboration with Moody’s Analytics, Inc. Here is a closer look at the regional numbers: California added 14,700 jobs Florida added 18,100 jobs Illinois added 6,800 jobs New Jersey added 4,200 jobs New York added 6,000 jobs Texas added 22,200 jobs Broadly distributed to the public each month, free of charge, the ADP Regional Employment Report measures the change in regional and state nonfarm private employment each month on a seasonally adjusted basis. For more detailed information, please visit: http://www.adpemploymentreport.com/ Share this:Click to email (Opens in new window)Click to share on Twitter (Opens in new window)Click to share on LinkedIn (Opens in new window)Click to...

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Pay Equity: HR Compliance Trend to Watch

Several jurisdictions are expanding and clarifying their laws prohibiting gender-based discrimination in pay, including restricting employers from making inquiries into an applicant’s pay history during the hiring process. This is because a candidate’s pay history may reflect discriminatory pay practices of a previous employer, which then could result in lower wages in the new job. While these laws differ among jurisdictions, they typically prohibit employers from seeking compensation history from an applicant or his/her current or former employer. Generally, employers are also prohibited from screening applicants based on their pay histories, including by requiring that an applicant’s prior compensation satisfy minimum or maximum criteria. The following jurisdictions have enacted these types of restrictions: Oregon (effective October 6, 2017) New York City, NY (effective October 31, 2017) Delaware (effective December 14, 2017) Massachusetts (effective July 1, 2018) San Francisco (effective July 1, 2018) Philadelphia (blocked due to pending litigation – watch for developments) If you are covered by one of these laws, remove salary history questions from application forms and...

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Workplace Compliance Spotlight: Employee Handbook Best Practices

Employee handbooks help employers communicate rules, benefits andother important information to employees. An up-to-date employee handbook can help employers comply with certain requirements and can inform new hires and employees of your business’s policies and practices. However, understanding which policies to include and how to properly maintain a handbook can be a challenge. If your handbook isn’t drafted carefully, certain policies may conflict with federal, state, or local law. Watch the first in our Workplace Compliance Spotlight webcast series and get critical insights and best practices on employee handbooks, such as: What makes an employee handbook effective Why you need to keep your handbook updated How to use your handbook to manage social media, dress codes, and other workplace issues Critical policies to include and what to avoid Tips for distributing your handbook and obtaining employee acknowledgments ADP remains at the forefront of helping employers understand the complex compliance, financial, and strategic issues surrounding workforce management. Tap into our expertise to ensure you’re in the best shape possible for...

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7 Things Great Leaders Do to Keep Employees Happy: Inc.com Highlights ADP Evolution of Work Study

Inc.com published an article today titled, “7 Things Great Leaders Do to Keep Employees Happy, Study Says.” The story looks at the importance of building a company culture that better engages employees and highlights key findings from a study by the ADP Research Institute® (ADP RI): Evolution of Work 2.0: The Me vs. We Mindset. In an effort to better understand what workers consider when deciding to stay at their current job or accept a new position, ADP RI surveyed employees and employers in 13 countries. The responses highlight a disconnect between workers and their employers around important factors such as talent management, recruitment, retention, and corporate performance. Read the full article to learn the 7 key facts to keeping your employees happy and committed for the long haul. Share this:Click to email (Opens in new window)Click to share on Twitter (Opens in new window)Click to share on LinkedIn (Opens in new window)Click to share on Google+ (Opens in new window)Share on Facebook (Opens in new...

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ADP Helps Guide Sika Through a Rapid Growth Spurt

Sika North America likes to grow – quickly. In the past five years alone, it took on the payrolls for seven acquisitions, expanding its workforce from 868 to approximately 1,500. With workers spread across 45 states, keeping pace with payroll changes is a challenge. Lisa Panagos, Payroll Manager at Sika North America, has one direct report to help her process three weekly and four semi-monthly multistate payrolls, which include union and nonunion employees. “We grow by acquisition. It’s been a very reliable, successful strategy,” says Panagos, “but because of that, we don’t grow it slowly. It’s more like leaps and bounds. And because we grow by acquisition, our payroll complexity can change in unforeseen ways.” As Sika North America’s payroll complexity increased, Panagos says her department required a more robust solution. As a result, Sika migrated to ADP Workforce Now® to meet their more complex needs for payroll, time and labor management and paid time off (PTO). To read more about how Sika flourished during their growth spurt, click...

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ADP Announces 2017 Class of Henry Taub Scholars

Rita Mitjans, Chief Diversity & Corporate Social Responsibility Officer

The ADP Foundation has announced the 2017 recipients of the Henry Taub Scholarship, which recognizes and rewards incoming first-year college students who have demonstrated academic excellence as well as a commitment to improving their communities. The Henry Taub Scholarship was established five years ago to honor ADP’s founder Henry Taub and to support his belief in the priceless benefits of higher education. Pictured from left to right, the 2017 Taub Scholars are: Madeline Alzamora from Brick, New Jersey, who will be attending Arizona State University; Sally Pan from Suwanee, Georgia, who will be attending Brown University; David L. Towell from Chatham, New Jersey, who will be attending Georgetown University; Lu Yi from Shanghai, China, who will be attending the University of Rochester; Kayla J. Beckley from Arlington Heights, Illinois, who will be attending Hope College (not pictured). These finalists were selected from the large pool of dedicated and hardworking students based on a varied range of criteria, including academic achievements, extracurricular activities, community involvement, leadership roles, and a scholarship...

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ACA Special Edition Webcast: Making Sense of Repeal/Replace Efforts and Current State of the ACA

A years-long effort by Senate Republicans to pass Affordable Care Act (ACA) “repeal and replace” or “repeal only” legislation ended early July 28th. Senator John McCain (R-AZ) joined Senators Susan Collins (R-ME) and Lisa Murkowski (R-AK) and all Senate Democrats to defeat a new, pared down bill, the Health Care Freedom Act, to repeal parts of the ACA in a 51-49 vote early Friday morning. So what does this mean for employers? Watch our latest ACA Special Edition webcast and get critical insights on the implications and impact of the latest activities in Washington, such as: What happened? What does it mean? What are likely next steps? What should employers be doing now? This marks the 4th webcast in our ACA Special Edition series. We’ve been with you in lock step through this journey and will continue to do so. ADP remains at the forefront of helping employers understand the complex compliance, financial, and strategic issues surrounding ACA compliance. Tap into our expertise to ensure you’re in the best...

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