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9 Ways to Protect Sensitive Employee Information

9 Ways to Protect Sensitive Employee Information

From date of birth to Social Security Number (SSN) to medical records, you may need to gather sensitive employee information during the course of the employment relationship. As an employer, you have a responsibility to protect this type of information. Here are nine recommendations for protecting sensitive employee data: #1: Develop formal policies and procedures. Develop a formal data security policy that defines the type of sensitive information the company will protect, and how the company will protect such information. State that employee data will only be collected for legitimate business purposes and instruct employees to inform you as soon as they suspect someone has gained unauthorized access to protected information. Additionally, clearly state that unauthorized copying, transmitting, viewing, or use of sensitive employee information is subject to discipline, up to and including termination. #2: Maintain records securely. Implement administrative, technical, and physical controls to properly secure employee records. Paper records should be stored in a locked location, with access limited to one individual who is chiefly responsible for...

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Integrations – What Every Broker Wants: BenefitsPro Highlights ADP Marketplace

Integrations – What Every Broker Wants: BenefitsPro Highlights ADP Marketplace

In a recent article published in BenefitsPro, the ADP Marketplace — ADP’s app store for HR technology integrations – was featured as a solution brokers should consider when looking to help clients integrate multiple HR databases including payroll, benefits, recruitment, etc. Payroll is another example of where multiple databases may have to exist. However, payroll providers are already working to address the problem of multiple databases by developing open API. For example, ADP has created its own App Store similar to Apple’s called the ADP Marketplace. ADP requires software companies to integrate via an API and meet specified requirements that ensure high quality and real-time synchronization of data. The ADP Marketplace is a cloud-based platform where developers and clients can access human capital management-related (HCM) open application programming interfaces (APIs) to integrate various employer- and employee-based solutions. For companies this means they can securely connect various applications to their ADP data and remove the hassle of inputting data manually or performing data imports. To read the full article visit:...

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CDI and ADP® Solidify a Strategic Partnership with a Talent Sourcing Solution to Simplify Hiring and Onboarding

CDI and ADP® Solidify a Strategic Partnership with a Talent Sourcing Solution to Simplify Hiring and Onboarding

Center for Diagnostic Imaging (CDI), one of the nation’s largest provider networks for diagnostic imaging, interventional radiology, and mobile imaging services, serves more than one million patients a year, in 45 states. As an organization, CDI needs to manage the employees and HR functions that care for this patient population, a monumental task that requires a strong business partner who can handle the complexity of multi-state payroll administration and compliance. When CDI merged with another company in 2012, their current partner ADP® found itself vying with a competitive payroll provider, which the other company had been using. Impressed with what ADP was willing to offer in terms of product, pricing, service, and support, CDI chose to remain with ADP. Jessica Larson, senior vice president of HR at CDI says, “ADP has kept our business because they work as a strategic partner with me and are concerned about where we’re going as a company and making sure that we have what we need as we grow.” Read the full story...

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ADP SmartCompliance® Builds a Better Experience for Employers That Offer the ALINE Card by ADP®

ADP SmartCompliance® Builds a Better Experience for Employers That Offer the ALINE Card by ADP®

By Gary Lott, Division Vice President and General Manager of Wage Payments Added Value Services Payroll cards continue to grow in popularity and many companies already are experiencing the potential cost savings and payroll flexibility that a more electronic payroll process can deliver to their workforce. But sometimes administering payroll card programs can be a bit cumbersome and time-consuming for employers because it requires them to toggle between a few online administration tools. That’s all changed for employers that offer the ALINE Card. To help improve the payroll card administration experience for its clients, ADP® has moved key functions of the ALINE Card into the ADP SmartCompliance platform. Previously, employers that offered the card to their employees had to manage the ALINE Card or the fully electronic pay solution, ALINE Pay by ADP®, through the Visa® Prepaid Administration Tool (PAT). To help streamline the electronic payroll process, ADP has moved core PAT functions, such as enrollment, funding, inventory management and reporting to ADP SmartCompliance. Specifically, employers now can use...

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General Data Protection Regulation: What You Need to Know

General Data Protection Regulation: What You Need to Know

It’s hard to believe that we’re now less than one year out from implementation of a major change to data protection laws in Europe: The General Data Protection Regulation, or GDPR. It is the result of four years’ work by the European Union (EU) to standardize privacy laws and protect residents of the EU from the misuse of their personal data and data breaches in an increasingly digital world. Most of the personal data protection laws in the EU haven’t been updated since the 1995 Data Protection Directive. In 1995, only one percent of the European population was using the Internet. Now, not only is the majority of the global economy digital, but many companies are operating globally and processing personal data across borders. The EU Parliament established the GDPR framework as a way to update and harmonize the laws specific to the usage of millions of individuals’ data. With these regulations that take effect on May 25, 2018, come a number of major implications that reach beyond the...

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